Configure Memories feature
This page shows the Administrator how to setup the Memories feature on the Thanks platform.
Watch Sample Memories
Activate Memories Feature
Memories creates meaningful memories for an employee celebrating his/her long work anniversary by crowdsourcing testimonial, pictures, videos from team members, immediate line manager and other colleagues. The content is transformed into a beautiful digital video. To activate the Memories feature:
- Login to the Thanks application.
- On the right side of the page, click Admin > Platform Setup > Configure Features.
- On the Memories card section, click Activate button.
Please note that Memories feature could be already active for your company in which case the administrator need not take any further action.
Deactivate Memories Feature
- Login to the Thanks application.
- On the right side of the page, click Admin > Platform Setup > Configure Features.
- On the Memories card section, click De-Activate button.
How to Create Memories?
- Login to the Thanks application.
- On the Memories card section, click Manage link.
- Click on the Add Memories button on the top right corner.
- Badge: Badges help distinguish each long service/work anniversary milestones. Click on Upload button, choose the file and upload an image (of maximum size 500 KB and 250x250 px) as the badge.
- Number of Years: Enter the years 3/5/7/10/15 etc. i.e. the milestone for which you wish to create Memories.
Information Security - Auto Invitee: Click on the Check boxes to invitee manager, peers and direct reportees of the employee whose milestone is upcoming and click on Create button
What happens when you create a Memories? On creating the Memories for a milestone year, the following actions will trigger automatically:- 30 days prior to the milestone date manager, peers and direct reportees of the employee celebrating the milestone will receive invitations to share their memories by uploading pictures, writing testimonial etc.
- Invitees are reminded every 7 days to share their memories with the employee whose milestone is upcoming.
- Upon receiving atleast 1 memory the Memories will be auto published.
- For 30 days, the employee will see the Memories as soon as he/she logs in. Post 30 days, the Memories will appear in the employee profile page as a widget.
How to share your memories for an employee celebrating a career milestone?
- Login to the Thanks application.
- On the right side of the page, click Memories.
A list, showing of your colleagues whose career milestone celebration is upcoming, will appear. - Click on the Actions icon on the right hand corner. To submit your testimonial for the Memories, provide the below details:
- Badge: This badge indicates "what the one thing you most associate your colleague with?" for example, innovation, integrity, passion, team work etc. Scroll for more badges by clicking on the carousel. Choose from the list of badges.
- Testimonial: Enter your testimonial about your colleague.
- Upload image: Click on Upload photo area and upload a picture of you with your colleague.
- Click on Submit Testimonial button to share your memory.
